A K-State unit's e-mail address is a permanent communications channel, just like a phone or fax number.
Addresses on K-State's central mail system have a format of unit@ksu.edu.
An official e-mail address can by created for
- Departments/units, university committees, and other official entities
- Living units
- Campus organizations registered with the
Office of Student Activities and Services
- Units that want a short @ksu.edu address to forward to a college/departmental server
An official e-mail address can be set up as a group account, an e-mail alias, or a LISTSERV mailing list.
To determine which best meets your unit's needs, use the comparison chart below
and read the requirements for an official e-mail address.
Select the appropriate application form at the bottom of the chart.
| E-mail features |
Alias |
Group account |
LISTSERV
mailing list |
| Purpose |
a forwarding address that routes e-mail to one or more addresses |
a central, shared computing account |
a central mailing list that distributes e-mail to list members |
| E-mail name, not including @ksu.edu |
3-15 characters. May contain a hyphen. |
3-8 characters |
3-15 characters. May contain a hyphen.
If 8 characters or less, -L will be added at the end to clearly identify it as a list. |
| Incoming e-mail |
arrives in private mailbox of recipient(s) |
arrives in group mailbox on central computer system |
arrives in subscribers' mailboxes and LISTSERV log file |
| Send outgoing mail from unit's e-mail address |
No |
Yes |
No |
| Copies of outgoing e-mail |
n/a |
put in group mailbox on central computer system |
n/a |
| Two or more staff can share e-mail-handling tasks |
Yes |
Yes |
Yes |
| Has storage space for files and mail |
No |
Yes |
No |
| Requires logging on to Unix or WebMail |
No |
Yes |
No |
| Application form to use |
Alias form |
Group ID form |
LISTSERV form |
Requirements for an official e-mail address
- It must be descriptive and easily identified with the unit and/or its K-State mission.
- It must start with an alphabetical character, followed by alphanumeric characters (a-z, 1-9),
where all alphabetical characters are lowercase. Alias and mailing-list names may include a hyphen (-).
A mailing-list name that is 8 characters or less will be created with -L added at the end,
to clearly identify it as a list and avoid confusing it with an individual K-State eID.
- An official e-mail address must be approved by the unit's primary administrator or faculty/staff member
responsible. For a K-State unit, it is the director or unit head. For a campus organization, it is the faculty
adviser. For a greek living unit, it is the director of Greek Affairs.
Other considerations
- If your unit has an official webpage or will be applying for one, consider an e-mail address
that matches your Web address. (example: cns@ksu.edu to match www.ksu.edu/cns).
The webpage request form is on the CNS forms page.
- Student/employee personal e-mail addresses are available by obtaining a
K-State eID.
- Send questions about official e-mail addresses to
aliashelp@ksu.edu or call 532-4909.
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